What is the best gym management software?

It depends on your gym. For an independent gym that wants memberships, class booking, a member app, door access and POS at one flat price per location, we recommend Timeo. Gyms that want marketplace exposure may look at Mindbody, and CrossFit boxes that want workout tracking may look at Wodify.

Who wrote this comparison?

Timeo did. We make Timeo, so we list it first. Every fact about another product comes from that vendor’s own public pages, checked on 9 November 2026, and anything we could not confirm is left out.

How much does gym management software cost?

From the published prices here: Timeo is USD 29 to USD 49 a month per location, Mindbody starts at USD 79 a month per location, Zen Planner at USD 99 a month by active members, and PushPress has a free plan with higher card fees and paid plans at USD 159 and USD 229. Wodify and Glofox quote on request.

Can members renew automatically by card?

On Timeo, yes. Auto-renew plans charge the member’s card through your own Stripe account each cycle, and a failed payment shows the membership as past due.

Does Timeo work outside Malaysia?

Yes. Plans are billed in US dollars worldwide, Canadian dollars in Canada and ringgit in Malaysia, and the console runs in English, Chinese and Thai.

Can I try Timeo before I pay?

Yes. Every plan has a 7 day free trial with no contract.

Compare

The best gym management software, compared.

Six systems an independent gym, box or studio is likely to look at, with what each one is best for and what it publishes about price.

In Malaysia? See the Malaysia gym software comparison

How to choose

What drives the price. Some systems charge per location, some per active member, some by tier. Work out the monthly bill at your real size, not the starting price.
Payment fees. Many gym systems make their money on card processing. Check the card rate, and whether you can use your own payment account.
Member app. Ask whether members get an app on every plan, and what a branded app costs on top.
Door access. If members train outside staffed hours, check the door only lets in active members and what the hardware costs.
Reminders. Check which channels are included (email, SMS, WhatsApp) and whether texts use paid credits.

At a glance

Taken from each vendor's public pages on 9 November 2026. "Not stated" means we did not find it on the pages we checked, not that the product lacks it.

Best gym management software: Published price (USD), Member app, Door access
Product	Published price (USD)	Member app	Door access
Timeo	USD 29 to USD 49 a month per location	Included from Advance (USD 39)	Timeo Gate, active members only, from Advance
Mindbody	From USD 79 a month per location	Branded app is a paid add on	Through third party integrations
PushPress	Free plan; Pro USD 159, Max USD 229 a month	Included; branded app USD 97 a month	Through third party integrations
Zen Planner	From USD 99 a month, priced by active members	Included; branded app USD 39 a month	Not stated
Wodify	Not published; demo first	Included; branded app price not stated	Wodify 24/7 Access, price not stated
Glofox	Not published; quote form	Branded app, price not stated	Kisi, Gantner and others

The 6, one by one

1. TimeoOur pick

Best for: Independent gyms that want memberships, class booking, a member app, door access and POS in one system at a flat price per location.

USD 29 a month for one person, USD 39 for up to 5 staff with memberships, packages and door entry, USD 49 for unlimited staff with commissions. Flat per location, not per member.
Auto-renewing memberships charge the member’s card through your own Stripe account. One off online payments go through your own Airwallex account, in your own currency.
From Advance (USD 39), members book classes, renew and see what they have left in the iOS and Android member app.
Timeo Gate lets only active members through the door; a lapsed membership is refused at the reader.
Unlimited appointment reminders plus 500 other automated WhatsApp messages a month, sent from your own business number. Console in English, Chinese and Thai.

2. Mindbody

Best for: Fitness, beauty and wellness businesses that want software plus exposure on a large consumer booking marketplace.

Starting at USD 79 a month per location; Accelerate and Ultimate prices are not listed, Enterprise is custom. Users are unlimited.
Email confirmations and reminders on every plan; text reminders from Accelerate; marketing texts on Ultimate.
Branded iOS and Android app is a paid add on. Door access works through third party integrations.
Its own payments product is optional; other processors are allowed.

3. PushPress

Best for: Independent class and appointment gyms whose owners want to start on a free plan.

Free plan at USD 0 with card fees of 4.99% + USD 0.30; Pro USD 159 a month (2.89% + USD 0.30); Max USD 229 a month (2.75% + USD 0.30). Payments run on Stripe.
Member app included on every plan, with class and appointment booking; branded app USD 97 a month.
Two way SMS and automated email and text; a Grow add on is USD 329 a month.
Door access through third party integrations. Based in the United States.

4. Zen Planner

Best for: Gyms, studios and martial arts academies that want pricing tied to active members.

Studio from USD 99, Essentials from USD 198, Ultimate from USD 348 a month, priced by active members.
Every plan includes a mobile app with booking and self check in; branded app USD 39 a month.
Automated email and text campaigns on Engage and Ultimate. Payments are custom priced.
Month to month, with annual contracts on request. Based in the United States.

5. Wodify

Best for: CrossFit, functional fitness and martial arts gyms that want workout and performance tracking built in.

Three tiers (Essentials, Accelerate, Ultimate); prices are not published and a small onboarding fee applies.
Wodify Payments card rates as low as 2.7% + 30¢, varying by tier and country.
Wodify 24/7 Access grants entry by membership status. Two way SMS and email messaging.
No long term contracts; month to month. Offices in Denver and Philadelphia.

6. Glofox

Best for: Gyms and studios that want one platform with a branded app and integrated door entry.

Pricing is by quote through a form.
Automated messaging across email, SMS and push.
Branded app with timetable booking and waitlists. Door access through Kisi, Gantner and other hardware partners.
Its own payments plus Stripe, GoCardless and other processors.

Why we built Timeo for independent gyms

Most gym software is priced for chains or earns its money on card fees. Timeo is one flat price per location, the money goes into your own payment account, and the door, the app and the renewals all read the same membership record.

Start free See pricing

Questions gym owners ask

What is the best gym management software?: It depends on your gym. For an independent gym that wants memberships, class booking, a member app, door access and POS at one flat price per location, we recommend Timeo. Gyms that want marketplace exposure may look at Mindbody, and CrossFit boxes that want workout tracking may look at Wodify.
Who wrote this comparison?: Timeo did. We make Timeo, so we list it first. Every fact about another product comes from that vendor’s own public pages, checked on 9 November 2026, and anything we could not confirm is left out.
How much does gym management software cost?: From the published prices here: Timeo is USD 29 to USD 49 a month per location, Mindbody starts at USD 79 a month per location, Zen Planner at USD 99 a month by active members, and PushPress has a free plan with higher card fees and paid plans at USD 159 and USD 229. Wodify and Glofox quote on request.
Can members renew automatically by card?: On Timeo, yes. Auto-renew plans charge the member’s card through your own Stripe account each cycle, and a failed payment shows the membership as past due.
Does Timeo work outside Malaysia?: Yes. Plans are billed in US dollars worldwide, Canadian dollars in Canada and ringgit in Malaysia, and the console runs in English, Chinese and Thai.
Can I try Timeo before I pay?: Yes. Every plan has a 7 day free trial with no contract.

Sources

Each vendor's own pages, checked on 9 November 2026.