A Zen Planner alternative with flat pricing.
Zen Planner prices by active members, which is fair while you are small and climbs as you grow. Here is how that compares with a flat plan, and where Zen Planner is still the better fit.
Who looks for a Zen Planner alternative
Gyms, studios and martial arts schools like Zen Planner’s depth. The comparison usually starts when growth moves them into a higher active member tier.
- Price rises with active members. Studio starts at USD 99, Essentials at USD 198 and Ultimate at USD 348 a month, and you pay by active members: anyone with a membership or who attended in the past month.
- Hardware and branding are monthly extras. A branded app is USD 39 a month and card readers USD 39 a month; Engage marketing starts at USD 249 a month.
- Payment pricing is custom. Payments are custom priced through preferred processors, including Zen Planner’s in house Daxko Payments.
Zen Planner and Timeo side by side
Zen Planner facts are taken from its own pages on 9 November 2026. "Not stated" means we did not find it on the pages we checked, not that the product lacks it.
| Zen Planner | Timeo | |
|---|---|---|
| Monthly price | From USD 99 (Studio), 198 (Essentials), 348 (Ultimate), by active members | USD 29 to USD 49 a month per location (Basic, Advance, Team), the same whatever the client count |
| Member app | Booking, waitlists and self check in; branded app USD 39 a month | Timeo member app from Advance (USD 39): booking, waitlists and what each member has left |
| Payments | Custom priced; Daxko Payments or preferred processors | One off online payments and deposits go into your own Airwallex account, in your own currency; auto-renewing memberships charge cards through your own Stripe account |
| Door access | Not stated on the pages we checked | Timeo Gate from Advance: only active members get in |
| Workouts and ranks | SugarWOD integration for programming, PRs and leaderboards; belt and skill tracking | Workout log for classes and members; no belt ranks or leaderboards |
| Messaging | Marketing automation and CRM on Ultimate; Engage from USD 249 | WhatsApp from your own business number: unlimited appointment reminders plus 500 other automated messages a month, and email too |
| Contract | Month to month; annual on request; free onboarding sessions | Every plan has a 7 day free trial with no contract. Paying yearly gets 14 months for the price of 12. |
When Zen Planner is the better choice
- You run a martial arts school. Zen Planner tracks belts and skills. Timeo does not track ranks or promotions.
- You program WODs. Zen Planner’s SugarWOD integration covers programming, PR logging and leaderboards, which Timeo does not.
- You are small and want a long track record. At low active member counts the Studio tier is a reasonable price for a mature product with free onboarding sessions.
When Timeo is the better fit
- Growing membership. Timeo is USD 39 or USD 49 a month per location whether you have 80 members or 800.
- Door, app and renewals on one record. Timeo Gate, the member app and auto renew all read the same membership, so a lapsed member cannot book or get in.
- Payments you control. Card renewals run on your own Stripe account and one off payments on your own Airwallex, at their published rates.
Moving from Zen Planner to Timeo
Zen Planner lets you export reports to Excel. Pull your member list and active memberships, then save them as CSV for Timeo.
- Create matching plan names under Catalog > Membership plans.
- To bring live memberships and session packs across, add Plan, Expiry date, Total sessions and Sessions used columns: one row per member per package. Create the same plan names under Catalog > Membership plans first and the imported packages link to them.
- In Timeo, open Members and choose Import members. Choose CSV file (or paste the sheet), then Preview import. Timeo matches the columns, flags rows it cannot read, and matches people you already have by email, then phone. Nothing is saved until you confirm the plan.
- Rebuild your timetable under Class templates and check it on the Class schedule.
- If you use door access, install Timeo Gate and follow the door access guide.
Attendance history, belt ranks and saved cards do not import; members re-add a card for auto renew. If you would rather not do it yourself, our team can run the import and set up services as part of hands-on setup, which is quoted separately.
Questions about switching from Zen Planner
- How does Zen Planner pricing work?
- Its pricing page lists Studio from USD 99, Essentials from USD 198 and Ultimate from USD 348 a month, priced by active members. An active member is anyone with a membership or who attended in the past month.
- Does Timeo charge more as I add members?
- No. Timeo is priced per location by plan, with unlimited members on every plan.
- Does Timeo track belts for martial arts?
- No. Timeo runs classes, memberships, packages and the door, but not rank tracking. A martial arts school that relies on belt tracking may prefer Zen Planner.
- Can members renew automatically?
- Yes. Auto-renew plans charge the member’s card through your own Stripe account each cycle, and a failed payment shows the membership as past due.
- What does Timeo cost in Malaysia?
- In Malaysia, Timeo is billed in ringgit: RM79 to RM119 a month, with FPX and DuitNow QR through your own Billplz account.
- Can I try Timeo first?
- Every plan has a 7 day free trial with no contract.
Related: Gym management software · Studio software · Membership software · PushPress alternative · All comparisons
Sources
Zen Planner's own pages, checked on 9 November 2026.