Staff roles in Timeo and what each one can do.
Every login has one system role that sets what they can see and do. Pick the smallest role that lets them do their job.
- Who it is for
- Owners and admins
- Plan
- Every plan (Basic, Advance and Team)
Change someone's role
- Open Settings > Team & roles.
- Find the person in the list and tap Role.
- In Change system role, pick the new Role.
- Tap Save. The change applies the next time they load a page.
The system roles
- Owner: everything, including billing and closing the business.
- Admin: everything except deleting the business.
- Manager: bookings, customers, POS and payments, staff, reports, refunds and door access. No business settings.
- Staff: front desk and cashier work: bookings, customers, POS, taking payment and checking members in. No reports across shifts, refunds or staff management.
- Coach (gyms only): looks up and adds students, books sessions and records workouts. No billing, services or staff. Made for shared gym tablets.
- Accountant: read only sales and finance reports, receipts and commissions. Cannot change anything and cannot use the POS.
What your customers see
- Nothing changes for customers. The person sees a smaller or larger menu the next time they open the console.
Common problems
- I cannot change the role of the only owner.
- A business always needs one owner. Make someone else Owner first, then change the first owner.
- A manager needs one extra permission, not a whole new role.
- Create a custom role with just that permission and add it with Custom on their row. Custom roles are on the Team plan.
Related guides
- How to create custom staff roles and permissions
- How to add a staff member and send them a login
- How to set a manager passcode for the POS
More in Staff and team, or start with the getting started guide. Still stuck? Contact us.