How to add coaches, assign students and use the coach screen.
Coaches get their own simple screen: their students, package balances and a button to record each session. You decide which members sit on each coach's roster.
- Who it is for
- Gym owners and managers
- Plan
- Every plan (Basic, Advance and Team)
Add a coach
- Open Team > Coaches and tap Add coach.
- Type the coach's name and email, then tap Add coach.
- Tap Send sign-in link to email them a link, or Done to send it later.
- Share the Coach sign-in link card with your coaches: Copy link or Send on WhatsApp. They type their email and get a sign-in link; no password is needed.
Assign students
- In Coaches, open the coach.
- Tap Assign students, search members by name, email or phone and select them.
- Tap the Assign button, which shows how many you picked. Members already on another coach's roster move to this coach.
What the coach sees
- My students with each student's sessions left or expiry.
- Tapping a student shows their Packages and Workout history, with Record new workout to log a session that uses up one from their package.
- Book a session to book a service with themselves, and New student to find or add a member.
When a coach leaves
Use Transfer students and Transfer sessions to move their roster and recent sessions to another coach, then Deactivate coach.
What your customers see
- Sessions a coach records come off the member's package and appear in the member's workout history.
Common problems
- The coach sees No coach profile yet.
- Their sign in is not linked to a staff record here. Add them with Add coach using the same email they sign in with.
- I do not see Coaches in the menu.
- Coaches is for businesses set up as a gym, and needs a role that can manage staff.
Related guides
- How to add a staff member and send them a login
- How to work out instructor pay for the classes they teach
- Staff roles in Timeo and what each one can do
More in Staff and team, or start with the getting started guide. Still stuck? Contact us.