Instructor pay, worked out from the classes they taught.
Set a pay rule once, and Timeo adds up every finished class for each instructor at the end of the month, seat by seat.
Payday is a spreadsheet nobody trusts
Boutique studios pay instructors in all sorts of ways: a flat rate per class, a percentage of what the class brought in, a bonus once a class passes a certain size. Working that out means counting attendance class by class and guessing what a seat booked on a ten class pack was really worth.
Get it wrong and the best instructors feel shortchanged; spend too long on it and the owner loses a day every month to admin.
Pay rules that use real class revenue
Under Reports > Instructor pay you set a Studio default and, if you need it, an Instructor rule for one person with a different deal. Each rule is either a Share of class revenue or a Fixed amount per class, with an optional Minimum students below which a class pays nothing.
Class revenue is counted seat by seat. A seat booked on a pack is valued at the pack price divided by its sessions; a visit on an unlimited plan uses the value you set for one unlimited visit; otherwise the class drop in price is used. No shows count because the spot was held, while cancelled seats and cancelled classes do not.
The report shows each instructor’s classes, students, class revenue, pay and what the studio keeps, for the month and branch you pick, and exports to CSV for payroll.
Set up instructor pay
- Open Reports > Instructor pay.
- Under Pay rules, set the Studio default: choose Share of class revenue or Fixed amount per class, and Minimum students if you use one.
- Press Add instructor rule for anyone on a different deal.
- Set Value of one unlimited plan visit so revenue share instructors are paid for unlimited members too.
- Pick the Month, check Pay by instructor, use Show classes to see the detail, then Export CSV.
What instructors and clients see
Open any instructor in the report to see every class behind their total, with the number of students and how each student paid, so you can show an instructor exactly where their figure came from.
Clients see nothing different: they book and pay as usual, and the report works from those bookings in the background.
Questions
Can instructors be paid a percentage of class revenue?
Yes. Choose Share of class revenue and set the Instructor share (%). Or choose Fixed amount per class.
Can a small class pay nothing?
Yes. Set Minimum students. A class with fewer booked students pays nothing, and 0 pays every class.
How is a seat booked on a class pack valued?
At the pack price divided by its number of sessions. Unlimited plan visits use the value you set, and others use the drop in price.
Do no shows count toward pay?
Yes. The spot was held and the session was used, so no shows count. Cancelled seats and cancelled classes do not.
Can I give one instructor a different rate?
Yes. Add an instructor rule for them, and everyone else stays on the studio default.