Rent your meeting room by the hour, without the back and forth.
Members see the room’s day hour by hour, tap a start and an end, and pay for the hours they picked. Booked hours are greyed out for everyone else.
The discussion room nobody can book properly
A group of students wants the discussion room from 2pm to 5pm on Saturday. They message the page, wait for a reply, someone checks a notebook, and by the time it is confirmed another group has already walked in and taken it.
Payment happens at the counter, if at all, and the room sits empty during the hours when people would have booked it if only they could see it was free.
How hourly room bookings work
Make the room a service and switch on hourly time slots. Members then see the day hour by hour, tap a start and an end hour, and pay the service price for each hour. Hours already booked are greyed out, so double bookings cannot happen.
With Members choose how long, you set how many hours one booking may run, and a member can add time later if the next hour is still free.
Take payment when they book by giving the service a deposit, such as the full price up front. A confirmed booking also opens the door for its booker around the booked hours, which suits an unstaffed floor.
Put a room up for hourly booking
- Open Schedule > Services and press Add service, naming it after the room.
- Set the duration to 60 minutes and the price per hour, and switch on Customers pick hourly time slots (like a room booking).
- Under Members choose how long, pick how many hours one booking can run.
- Connect online payment in Settings > Payments, turn on Booking deposits under Settings > General > Booking rules, and set the service’s Booking deposit to Full price up front so members pay when they book.
- Share your booking link so members can book from their phone browser.
What members see
Members open the room on your booking page and see each hour of the day. They tap a start hour and an end hour, the page tells them the most hours one booking can take, and booked hours cannot be picked.
Once the booking is paid and confirmed, their booking itself gets them through the door at the right time, with no pass needed.
Questions
Can members book more than one hour?
Yes. They tap a start and an end hour, up to the limit you set under Members choose how long, and pay for each hour.
Can two groups book the same hour?
No. Once an hour is booked it is greyed out for everyone else.
How do members pay?
Online when they book, through the payment provider you connect: in Malaysia that can be Billplz (FPX and DuitNow) or iPay88, and elsewhere your own Airwallex account.
Does a room booking open the door?
Yes. A confirmed hourly booking opens the door from the minutes before it starts to the minutes after it ends that you set. A booking waiting for payment does not.
What happens if payment is not set up?
Members cannot pay online, so they cannot book the room online until you connect a payment provider.