Cafe stock that counts every gram of coffee.
A latte is coffee, milk and a cup. Tell Timeo once and every latte sold takes exactly that off your stock.
Where a cafe’s margin leaks
You sell cups, but you buy beans by the kilo, milk by the carton and cups by the sleeve. Without a recipe behind each drink, nobody knows whether last week’s milk bill matches the lattes sold, or whether heavy handed pours are eating the margin.
Running out of oat milk at 8am costs more than the carton. The supplier order is guessed from the fridge on Monday, so the cafe swings between empty shelves and spoiled milk.
How Timeo tracks cafe ingredients
With Recipe BOMs, each drink and its size is mapped to the ingredients it uses: grams of coffee, millilitres of milk, one cup, one lid. When an order completes, those ingredients come off stock. Bottled drinks and pastries without a recipe count down as single items.
Reports > Recipe forecast turns menu sales into ingredient demand and prepares reorder drafts by supplier and pack size, so the Monday order is based on what you sold, then Create purchase orders sends them on.
When the delivery arrives, Inventory > Receive stock books it in item by item. Count the bar and the store room with Inventory > Stocktake, using a Blind count if you want an honest number, and set a Low-stock threshold so oat milk is reordered before it runs out.
Put recipes behind your drinks
- Turn on Inventory & supply chain in More features (Settings > Features).
- Add beans, milk, syrups, cups and lids under Catalog > Products, then open Recipe BOMs from the Products page and add a recipe for each drink.
- Book your first delivery in with Inventory > Receive stock, and run an opening count with Inventory > Stocktake.
- Each week, check Reports > Recipe forecast and press Create purchase orders.
What customers notice
The oat flat white is still on the menu at 11am, and the seasonal syrup does not run out on the weekend it is promoted.
For you, each drink shows a known recipe cost, so a price change or a new cup supplier is a decision based on numbers.
Questions
Can a large and a small latte use different amounts of milk?
Yes. Recipes are mapped to sellable variants, so each size has its own ingredient amounts.
Do pastries need a recipe?
No. Items without a recipe simply count down by one each time they are sold.
Will a stock error stop a sale?
No. Stock is updated after the order completes, and a stock problem never blocks a paid order.
Can Timeo tell me how much milk to order?
Reports > Recipe forecast forecasts ingredient demand from your sales and prepares reorder drafts by supplier.